| Formal | Informal | |
|---|---|---|
| Introducing yourself: | •Good morning/afternoon/evening. On behalf of (company, department, etc.), I’d like to welcome you. My name is (name) and I am (position). |
•Hi everyone, I’m (name and title). Thanks for coming. |
| Introducing the topic: | •I’m going to give you an overview of... •The focus of today’s presentation is… |
•I’m going to talk to you about… •I’m going to be talking a little bit about… •I’m here today to talk to you about… |
| Outlining your presentation: | •The presentation today is divided into three parts. First, I’ll... Following that I’ll... Finally, I’ll… | •I’m going to talk about three things today. I’ll start with… Then I’ll talk a little bit about… I’ll finish with… |
| Inviting questions: | •Please don’t hesitate to interrupt me if you have any questions. | •If you have any questions during the presentation, please ask. |
| Formal | Informal | |
|---|---|---|
| Introducing the first section of your presentation: | •I’d like to start/begin by… | •Let’s start/begin by looking at… |
| Finishing a section and starting a new one: | •Well, we’ve looked at... Now, I’d like to discuss… •Having discussed… I’d like to move on to…. |
•Well, I’ve told you about… Now I’ll move on to… •Well, we’ve looked at… Now, let’s talk about… •So, that was... Now, let’s… |
| Expanding or elaborating: | •I’d like to expand on… •I’d like to elaborate on… •Let’s consider this in more detail. |
•Let me tell you a little more about… •Let me give you some more details/information about... |
| Talking about earlier or later points in your presentation: | later: •I will elaborate on this later in the presentation. •I’ll provide you with a more detailed explanation later in the presentation. earlier: •To repeat what I said earlier… •As I mentioned earlier… |
later: •I’m going to talk more about this later. earlier: •Do you remember I said...? •As I said earlier… |
| Recognizing your listeners' prior knowledge: | •As you may be aware of… •As you may know… •I know many of you are familiar with… |
•You might already know that… •I’m sure a lot of you know that… •I’m sure a lot of you know about… •I’m sure a lot of you have heard… |
| Focusing audience's attention on visuals: | •May I focus your attention on the…You will notice that… •Please direct your attention to the slide/chart/etc. |
•Take a look at this slide/chart/graphic etc. You can see that… •Okay, here we can see that… |
| Formal | Informal | |
|---|---|---|
| Summarizing and concluding the presentation: | •Finally, let’s summarize some of the main points. •To conclude, I’d like to summarize. |
•Let’s summarize/recap what we looked at today. •Finally, let’s look back at what we covered today. •So, to remind you of what we looked at today... |
| Inviting final questions: | •Does anyone have any questions or comments before we conclude today? •If you’d like me to elaborate or clarify anything we covered today, please ask. |
•Does anyone have any final questions? •Okay, does anyone have any questions or comments? |
| Responding to tough questions: | a question you don’t have the answer to: •I want to answer your question completely, but I don’t have that information with me right now. Could you give me your email after the presentation so I can send you a complete response? a question you didn’t understand: •Could you repeat that, please? •Could you rephrase that, please? •Let me make sure I understand you completely. Do you mean that…? |
a question you don’t have the answer to: •I don’t have that information with me. Can you give me your email and I’ll send you an answer later today? a question you didn’t understand: •Could/Can you repeat that, please? •Sorry, I didn’t catch that. •Are you saying that…? |
| Finishing and saying goodbye: | •If there are no further questions, I’d like to thank you very much for your attention. If you think of any additional questions, please feel free to contact me. | •Well, I think that’s about it. Thanks for listening. Please contact me later if you have any additional questions or want more information. |
| Common Phrases for Starting an Email |
|---|
| I hope you are well. I was wondering if.... I’m writing to share (an update, some ideas, etc.).... I wanted to check in about.... I wanted to let you know.... |
| Common Phrases for Information and Suggestions |
| I thought it would be a good idea... I was thinking we could.... What do you think about.....? One suggestion would be..... Let me know if... |
| Attachments |
| Please find attached… (the summary, agenda, proposal, file, etc) I am enclosing a copy of… Attached is…. I have attached…. |
| Making Requests |
| Could you please…. Would it be possible to… Would you be able to…. I am wondering if you would be able to…. I would appreciate it if you could….. |
| Concluding an Email |
| I am hoping to hear from you at your earliest convenience. Please have a look at ___ and let me know your feedback. I look forward to hearing from you (soon). Please let me know if you have any questions. Thank you for your support. |